Contract Manager

Who We Are:

Founded in 1971 in Chelmsford, MA and now headquartered in Southern California, NAVCO has been committed to innovation and world-class service from day one. Built on our core values of Quality, Teamwork, Respect, Honesty, Integrity, and Responsibility, NAVCO has grown into one of the largest security integrators in the country. As an employee-owned company, our security experts are personally invested in creating safer and more financially secure environments for our customers, colleagues, and communities.

Position Summary:

NAVCO is seeking a detail-oriented, results-driven Contracts Manager to support our legal, sales, and operations teams in managing the lifecycle of company contracts and agreements. This role is responsible for reviewing, negotiating, drafting, and administering contracts while ensuring compliance with company policies and legal requirements.

The Contracts Manager will act as a key liaison between NAVCO, customers, and legal representatives, ensuring contract terms align with operational requirements and risk management guidelines. This position plays a critical role in maintaining accurate documentation, managing approvals, and supporting proposal and RFP processes.

The ideal candidate is highly organized, adaptable, and able to manage multiple priorities in a fast-paced environment while maintaining strong attention to detail and clear communication with internal and external stakeholders.

Key Responsibilities:

Contract Management & Administration

• Review and manage a variety of contracts and agreements to ensure compliance with company policies and legal requirements.

• Review and process new and existing agreements including Non-Disclosure Agreements (NDAs), Letters of Intent, and customer contracts.

• Draft, review, and propose revisions to contract terms and conditions as needed.

• Negotiate contract terms in collaboration with internal leadership and legal representatives.

• Ensure contracts accurately reflect the approved scope of work and operational requirements.

• Coordinate internal approvals required for contract execution and ensure all documentation is completed properly.

• Maintain organized and accurate records of executed contracts and ensure final documents are stored within company repositories.

• Manage contract modifications, amendments, service updates, and renewals.

Customer & Legal Coordination

• Serve as a liaison between NAVCO, customers, and external legal representatives throughout the contract review and negotiation process.

• Track the status of contract negotiations and provide updates to relevant stakeholders. • Ensure clear and concise contract language to minimize risk and avoid potential disputes.

Proposal & Compliance Support

• Assist with documentation required for Requests for Proposal (RFPs) and pre-qualification opportunities.

• Ensure contract compliance requirements are met for customer agreements and project engagements.

• Provide regular updates to senior leadership regarding the status of open contracts and items requiring escalation.

Insurance & Administrative Coordination

• Manage Certificate of Insurance (COI) requests and coordinate with brokers or corporate representatives as needed.

• Support the OCIP enrollment process and maintain related reporting documentation.

• Assist with operational documentation and reporting requirements as needed.

Other duties may be assigned as needed to support business operations. The responsibilities listed are intended to describe the general nature of the role and are not all-inclusive.

Qualifications:

• Minimum 5 years of experience in contract administration, proposal development, or related field.

• Experience reviewing and negotiating contracts in a corporate or operations environment.

• Bachelor’s degree preferred, or equivalent combination of education and relevant work experience.

• Experience supporting legal, sales, or operations teams in a contract management capacity is highly desirable.

Skills & Competencies:

• Strong planning and organizational skills with high attention to detail.

• Excellent written and verbal communication skills. • Ability to work independently and manage multiple priorities simultaneously.

• Strong analytical and problem-solving abilities.

• Adaptable and responsive to changing business needs and priorities.

• Ability to collaborate effectively with cross-functional teams.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Strong customer service mindset and professional communication style.

*Other duties may be assigned as needed to support business operations. The responsibilities listed are intended to describe the general nature of the role and are not all-inclusive.

Company Benefits & Perks:

• ESOP – Employee Stock Ownership Program

• 401(k) Retirement Plan

• HSA / PPO health plans, dental, vision, and supplemental life insurance

• Recognition and Rewards Program

• 9 Paid Holidays

• Personal Floating Holiday (8 hours annually)

• Magellan Employee Assistance Program

AAP / EEO Statement

NAVCO provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. NAVCO complies with all applicable federal, state, and local nondiscrimination laws. Harassment or discrimination of any kind is strictly prohibited.