Preconstruction Administrator

About Veracity Electric

At Veracity Electric, we are passionate about serving others and empowering success through innovative electrical solutions. Guided by faith, integrity, and humility, we work behind the scenes to create lasting impacts on the projects we deliver and the lives we touch. We are committed to building a strong team culture where employees are supported, respected, and given opportunities to grow.

Position

Veracity Electric is seeking a highly organized and detail-oriented Preconstruction Administrator to support our Business Development and Estimating teams. This role plays a critical part in the success of our projects by ensuring bids are accurate, compliant, and delivered on time.

The ideal candidate thrives in a fast-paced, deadline-driven environment and demonstrates strong ownership of the preconstruction process—from opportunity intake through bid submission and project handoff.

Key Responsibilities

Estimating & Bid Support

• Coordinate incoming bid opportunities and maintain the bid calendar
• Distribute drawings, specifications, and addenda to estimators and vendors
• Track bid deadlines, pre-bid meetings, and submission requirements
• Assist with bid day preparation, including document assembly and proposal formatting
• Ensure all bid submissions are complete, compliant, and submitted on time
• Maintain records of bids, budgets, and historical cost data
  
  

Business Development & CRM Management

• Maintain and update Follow CRM with opportunities, contacts, and pipeline activity
• Track project pursuits and client interactions
• Assist in preparing proposals, qualification packages, and presentations
• Support client follow-up and relationship management
• Maintain bid lists and client databases
  
  

Vendor & Subcontractor Coordination

• Distribute bid invitations to subcontractors and suppliers
• Track vendor responses and ensure full scope coverage
• Maintain and update vendor and subcontractor database
• Assist in organizing and leveling incoming quotes
  
  

Preconstruction Coordination

• Schedule and coordinate internal bid review meetings
• Track RFIs, clarifications, and addenda throughout the bidding phase
• Ensure all required documentation is complete prior to submission
• Support seamless handoff of awarded projects to operations teams
  
  

Data Tracking & Analysis

• Maintain and analyze historical bid data, including win/loss ratios and trends
• Generate reports to support business development and estimating strategies
• Identify opportunities to improve win rates and bidding efficiency
  
  

Document Control

• Maintain structured digital filing systems for all preconstruction documents
• Manage version control for drawings, specifications, and revisions
• Ensure accessibility and organization of all bid-related information
  
  

Qualifications

Experience

• 2+ years of experience in construction administration, estimating support, or similar role
• Electrical construction experience preferred
  
  

Skills

• Strong organizational and time management skills
• Ability to manage multiple bids and deadlines simultaneously
• High attention to detail and accuracy
• Strong communication and coordination skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with CRM systems (Follow CRM preferred)
• Bluebeam and estimating software (e.g., AccuBid, AI takeoff tools) preferred
  
  

Key Competencies

• Strong sense of ownership and accountability
• Proactive and solution-oriented mindset
• Ability to perform effectively under pressure
• Team-oriented with strong collaboration skills
• Professional, reliable, and highly responsive
• Work Environment
• Office-based role
• Fast-paced, deadline-driven environment
• High collaboration across estimating, business development, and operations teams
  
  

What Success Looks Like

• Bids are submitted on time, complete, and professionally
• CRM data is accurate, up-to-date, and actionable
• Preconstruction processes run efficiently without gaps
• Estimating and business development teams are fully supported
• Contributions lead to improved win rates and company growth
  
  

Equal Opportunity Employer

Veracity Electric is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic.