We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our #1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!
As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.
About The Role
We are currently seeking a full-time employee to serve as an Executive Assistant supporting one of our clients, a large national restaurant chain. In this role, you will partner with other Boldly team members to provide executive assistance to select executives in the company. The role is heavily focused on scheduling and calendar management, requiring a proactive approach in a fast-paced environment. The ideal candidate will have experience working in dynamic settings, managing complex schedules, and coordinating across multiple time zones. While the position is fully remote and open to candidates across all time zones, availability during East Coast business hours is essential to ensure seamless communication and support.
Joining Boldly as a full-time W2 employee offers a rewarding long-term career opportunity. Your work will be 100% remote and flexible, with no night or weekend work required. You will be expected to work a 40-hour week, with flexibility in choosing your working hours based on personal preferences, fostering a healthy work-life balance. This position provides an excellent platform to leverage your extensive experience, support high-level executives, and grow within a supportive and inclusive environment.
Qualifications
Minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant supporting one or more executives
Proficiency with online software such as Google Workspace, Office 365, Zoom, and other productivity tools
Exceptional organizational and time management skills
Ability to multitask effectively and prioritize tasks in a fast-paced environment
Strong interpersonal and communication skills
Ability to work independently with minimal supervision
Tech-savvy with the ability to quickly learn new tools and platforms
Availability to work during East Coast business hours
LinkedIn profile up-to-date and reflective of professional experience
Responsibilities
Manage and coordinate calendars for multiple executives, ensuring efficient scheduling of meetings and appointments
Schedule and coordinate external meetings across different time zones
Make travel arrangements, including flights, accommodations, and transportation as needed
Assist with preparing agendas, presentations, and other meeting materials
Handle correspondence, emails, and communication on behalf of executives
Assist with administrative tasks such as data entry, document preparation, and filing
Support special projects or initiatives as assigned by executives
Ensure confidentiality and security of sensitive information
Proactively identify opportunities to improve administrative processes and workflows
Benefits
Medical, dental, vision, and life insurance, with 100% of the premiums paid by Boldly
401(k) plan with employer matching contributions
Paid time off including vacation and sick leave
Paid holidays and parental leave
Ongoing mentoring and support from dedicated team leaders
Flexible work hours and fully remote work environment
Opportunities for professional development and career growth
Equal Opportunity
We are an equal opportunity employer committed to creating a diverse and inclusive workplace. We welcome applicants of all backgrounds, experiences, and identities. We believe that a diverse team enhances our ability to serve our clients effectively and fosters a positive, respectful work environment. We are dedicated to providing fair hiring practices and equal employment opportunities to all qualified candidates.
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Technology, Information and Internet
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