Studio Coordinator

Job Title: Studio Coordinator

Location: Chicago, IL (100% On-Site)

Industry: Architecture & Planning

Compensation: $24.00–$27.00/hour

Work Schedule: Monday–Friday, 8:30 AM–5:30 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with our client, a globally recognized architecture, design, and planning firm, to hire a Studio Coordinator for their Lifestyle team. This is an exciting opportunity to support a highly collaborative and creative group working on large-scale projects within a fast-paced professional environment.

Job Description:

Our client is seeking a highly organized and proactive Studio Coordinator to provide operational, administrative, and project support to a dynamic design team. This individual will play a key role in helping projects run efficiently by coordinating meetings, maintaining documentation, supporting project tracking efforts, and assisting with day-to-day studio operations.

Key Responsibilities:

• Coordinate internal and external meetings, including scheduling, room reservations, agendas, catering, and meeting materials
• Maintain project files, documentation, and electronic records
• Assist with project setup, tracking, and organization throughout the project lifecycle
• Prepare meeting notes, track action items, and support follow-up communications
• Monitor project schedules, milestones, deadlines, and team calendars
• Compile project reports, staffing updates, and tracking documents
• Support management of contracts, proposals, reports, RFIs, and project documentation
• Coordinate document review and quality control processes
• Assist with consultant communications and distribution of project information
• Identify opportunities to improve processes, workflows, and team organization
• Partner with project managers and design teams to ensure smooth project execution
• Provide general administrative support to the studio as needed

Qualifications:

• 5+ years of administrative, project coordination, operations, or project support experience
• Experience within architecture, engineering, construction, design, or professional services environments strongly preferred
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Word, and Teams
• Experience using Adobe InDesign strongly preferred
• Excellent organizational, multitasking, and time management skills
• Strong written and verbal communication abilities
• Ability to manage competing priorities in a fast-paced environment
• Professional demeanor with strong problem-solving skills and attention to detail
• Bachelor's degree preferred

Additional Details:

• Opportunity to contribute to high-profile projects while working alongside experienced design and project leadership

Perks:

• Join a creative and collaborative studio environment
• Work with a globally recognized leader in architecture and design
• Exposure to large-scale, high-visibility projects
• Opportunity to build relationships with industry-leading design professionals
• Long-term assignment with a well-established and respected organization

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.