Project Support Coordinator

About the Company

Churchill Cost Consultants LLC

Churchill has swiftly become a leader in construction project controls and management. Our core mission is to build lasting relationships with our clients by exceeding expectations and providing unparalleled value in every project we deliver.

Churchill serves a diverse portfolio of clients across the data center, corporate real estate, infrastructure, and industrial sectors. Our team's extensive experience leading projects with budgets ranging from $1 million to $2 billion has provided us with a deep understanding of complex project environments and business operations.

Our vision is to be recognized as the premier international provider of project controls and management services. To achieve this, we continuously seek to attract, develop, and retain top industry talent. Churchill fosters a culture of inclusion, diversity, professional growth, and leadership development. We believe our people are our greatest investment and the foundation of our continued success.

Location

This position is based in one of Churchill's office locations. Candidates must be able to work from our office in Houston, TX or Dallas, TX.

Position Summary

The Project Coordinator is responsible for supporting and managing a variety of operational programs, internal communications, content management initiatives, reporting processes, and cross-functional projects. This role collaborates with stakeholders across the organization to maintain internal resources, improve operational efficiency, support onboarding programs, and provide data-driven insights that contribute to organizational success.

This position is ideal for a highly organized, detail-oriented professional who enjoys coordinating projects, improving processes, managing multiple priorities, and supporting business operations in a fast-paced environment.

Key Responsibilities

Project Coordination & Operational Support

• Coordinate and support multiple projects and operational initiatives across departments.
• Track project deliverables, timelines, and action items to ensure successful execution.
• Collaborate with stakeholders to gather requirements, provide updates, and facilitate project completion.
• Assist with process improvement initiatives and identify opportunities for increased efficiency.
• Support special projects and other duties as assigned.

Content & Internal Resource Management

• Manage content updates, design enhancements, and analytics reporting for internal platforms and digital resources.
• Provide data-driven recommendations to improve employee engagement and resource effectiveness.
• Ensure internal content is reviewed, maintained, and updated on a regular basis.
• Coordinate with stakeholders to gather, validate, and publish updated information.
• Maintain and update internal documentation, presentations, guides, and other organizational collateral.

Business Process Automation

• Support the automation and optimization of operational workflows and administrative processes.
• Assist with onboarding programs and employee welcome initiatives.
• Help implement tools and systems that improve operational effectiveness and scalability.

Communications & Reporting

• Support internal communications strategies, including newsletters and employee communications.
• Coordinate communication schedules, content organization, and distribution processes.
• Prepare, maintain, and distribute recurring operational and project reports.
• Format and manage monthly reporting within spreadsheet-based systems.
• Assist with tracking organizational objectives, key results (OKRs), and performance metrics.

Dashboard & Data Management

• Create, maintain, and update operational dashboards and reporting tools.
• Monitor workforce, operational, and project performance metrics.
• Ensure reporting accuracy and provide actionable insights to support decision-making.

Vendor Management Support

• Assist with vendor onboarding and vendor management processes.
• Maintain vendor records, contracts, and related documentation.
• Coordinate with internal stakeholders to support vendor-related initiatives and compliance requirements.

Audits & Quality Assurance

• Support audits of key initiatives, projects, and performance objectives.
• Review data and documentation for accuracy, completeness, and alignment with organizational standards.
• Assist with maintaining compliance and reporting requirements.

Qualifications

Required Qualifications

• 2+ years of experience in project coordination, business operations, administration, communications, or a related role.
• Strong organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office and/or Google Workspace, particularly Excel/Google Sheets.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving abilities.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Demonstrated ability to collaborate effectively with cross-functional teams and stakeholders.

Preferred Qualifications

• Bachelor's degree in Business Administration, Project Management, Communications, Operations, or a related field.
• Experience with project management, collaboration, and workflow automation tools.
• Experience creating dashboards and analyzing business data.
• Familiarity with onboarding, vendor management, or operational reporting processes.
• Experience supporting internal communications, employee engagement initiatives, or organizational programs.

Key Competencies

• Project Coordination and Execution
• Organization and Time Management
• Communication and Collaboration
• Data Analysis and Reporting
• Process Improvement and Automation
• Stakeholder Relationship Management
• Adaptability and Initiative
• Attention to Detail

Benefits

Churchill offers a competitive compensation and benefits package, including:

• Medical, dental, and vision insurance
• Paid time off and company holidays
• 401(k) retirement plan
• Professional development and career growth opportunities
• Collaborative and team-oriented work environment

Why Join Churchill?

At Churchill, you'll have the opportunity to make a meaningful impact within a growing organization that values innovation, collaboration, and continuous improvement. We invest in our people and provide opportunities for professional growth while supporting some of the most dynamic projects and clients in the industry.

Other Duties: This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be an exhaustive list of all responsibilities, duties, and qualifications. Additional duties and responsibilities may be assigned as business needs evolve.